How to communicate drone performance budget and scope

Budget communication is not about asking for a fixed price first, but first clearly stating the event city, date, venue, complexity of the picture, performance duration and on-site cooperation conditions.

Drone performance budgetDrone light show cost communicationDrone performance program scope

Consulting project plan View preparation checklist

How to communicate drone performance budget and scope

Confirm first

What should you prioritize when communicating?

Let’s talk about the activity goals first

Let’s talk about site conditions

Final confirmation of scale range

opening celebration

Cultural tourism festivals

Brand launch

city events

Let’s talk about the goals of the event first

Different activities have different performance requirements. Opening activities pay more attention to the sense of ceremony, brand launches pay more attention to recognition, and cultural tourism activities pay more attention to tourists' memory points.

- Activity type
- What organizers hope viewers will remember
- Do you need a brand logo or theme text?
- Does it need to be synchronized with the stage process?

Let’s talk about execution conditions

For the same picture, in different cities, different venues and different time windows, the execution difficulty will be different, and the budget will also be affected.

- Event cities and detailed locations
- Estimated performance date and alternate time
- Main viewing area and audience area
- Candidate locations for takeoff and landing areas

Last confirmed range

The formal plan needs to balance the complexity of the picture, the duration of the performance, the size of the fleet and on-site support, and cannot just look at a single quotation.

- Number of patterns
- Text and logo complexity
- Performance duration
- Entry and exit and on-site security requirements

Preparation Checklist

The organizer can first sort out this information

Event time and location

Organizer’s budget range

3 to 5 images you want to see

Site photos or floor plans

On-site contact

Common misunderstandings

These situations tend to increase communication and execution risks

Just ask for a single price, without explaining the conditions of the activity

Use online videos as fixed quotation templates

Determine the venue and materials closer to the event

Specific activities need to be made into executable plans, and time, location, venue and theme information can be sent out first.

Formal plans will incorporate event location, weather windows, pattern complexity, viewing surfaces, on-site procedures and safety boundary confirmations.