The core of reducing execution risks is to confirm information in advance, reduce temporary changes, clarify on-site division of labor, and put weather and safety boundaries into the plan.
The earlier the time, location, viewing surface, pattern and process are confirmed, the easier it will be to reduce repeated changes in the future.
Repeatedly changing pictures, changing times, and changing viewing angles close to the event will affect animation design, on-site preparation, and team collaboration.
The organizer, venue, security, stage and drone teams all need to know their own scope of responsibilities. Multiple people on site cannot give orders at the same time.
Formal plans will incorporate event location, weather windows, pattern complexity, viewing surfaces, on-site procedures and safety boundary confirmations.